Certain fundamental aspects must be present in every good control system.
- Feedback: All control systems rely on feedback to function properly. The goal of feedback is to use previous experiences to adjust future actions. Managers implement corrective measures based on the information they obtain from feedback.
- Objectivity: Actual performance should never be judged based on a subjective criterion.
- Immediate notification of deviations: This component of the control system necessitates the immediate reporting of deviations and discrepancies.
- Pro-activeness: Delays in reporting deviations and implementing remedial actions are common flaws in control systems.
- Adaptability: Managers must be able to adjust their control measures to meet the needs of each situation.
- Suitability in a hierarchical order: Because each manager is in charge of his or her level of management, the system must be tailored to his or her organization’s structure. Every manager must have sufficient authority for this purpose, and the flow of data for evaluation must be efficient.
- Budgetary control:When it comes to deployment and maintenance, any sound controlling system must be cost-effective. In other words, the advantages should outweigh the disadvantages.
- Points of strategic control:A sound control system should be able to handle each deviation according to its severity. No organization can afford to give each and every issue equal weight.
- Comprehensiveness:Control system elements can be challenging to understand and implement when policies are complex. A sound system is always straightforward to understand and implement.
- The workers:The focus of sound control systems is always on the employees rather than the work itself.