Course Content
INTRODUCTION TO OFFICE ADMINISTRATION AND PRACTICE
Definition of terms The purpose of office administration and management Types of organization structures and charts in the office
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ORGANIZATION STRUCTURE
Different departments in an organization Functions of various departments in an organization Relationship between departments
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THE OFFICE
Meaning of an office The functions of an office Types of office layout Features of a good office
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OFFICE STAFF
Types of office staff The duties/responsibilities of various office staff Qualities required of various office staff
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FILING AND STORAGE OF RECORDS
Different filing systems Different methods of classifying records Use of filing equipment Follow-up methods in filing and storage of records
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REPROGRAPHY
Meaning of reprography Methods used in reproduction of documents Factors to consider in choice of reproduction methods » Emerging issues and trends in reprography
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ORGANIZATION AND METHODS
Definition of terms Objectives of organization and methods Procedures used in carrying out an organization and methods Importance of organization and methods
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EMERGING ISSUES AND TRENDS
Emerging issues and trends in Office administration and management Effects of emerging issues and trends in the management and administration of an office Managing issues and trends in office management
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Office Administration and Practice
About Lesson

The features of a good office are explained below:-

  1. Good Lighting: Lighting is extremely important in modern office design. Worker performance can be negatively impacted by poor lighting, which can cause visual fatigue.On the contrary, the proper application of various light sources, whether natural or artificial, increases the comfort and productivity of those who work in them.
  2. Accessibility: The level of ease required to enter a building is referred to as accessibility. For example, if your office is on the twelfth floor and there are no elevators, you will have limited access. Furthermore, most commercial establishments are inaccessible to people with disabilities. Access is difficult for the disabled due to factors such as narrow doors and the lack of ramps.
  3. Up To Date Technology: Your workspace’s technology must be up to date and capable of facilitating the best work from your employees. We’re not talking about the most cutting-edge technology, but rather an IT solution that gives your employees everything they need to get the job done.
  4. Comfortable and Ergonomic Furniture: Your office’s furniture is more important than you might think. Your furniture selection has a significant impact on your employees’ well-being. Choose office furniture that is both comfortable and healthy for your employees. Investing in high-quality furniture will ensure that your office space lasts a long time.
  5. Maintain a flexible, spacious design: Even if coworkers get along, they probably don’t want to be crammed into a small space. That is why it is critical to ensure that the office layout not only allows for flexibility but also provides sufficient space for employees to feel independent and less claustrophobic.
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