The factors to be considered when enclosing a means of reproducing documents in an office are:-

• Number of copies needed: The volume of copies that are needed at a time will always determine the choice of method to be used in reproduction of the documents.
• Quality required: Here one needs to put in mind the level of quality needed.
• Availability of personnel: Are your personnel skilled and competent enough to handle the reproduction method you want to go for .
• Cost of production: Is the method cost efficient ,can you afford it,are you stable financially to go for the expensive one,these are some of the concerns under this factor.
• Availability of other means of reproducing documents
• Nature/type of document to be produced: Is the document to be copied  just a simple one or a complicated one.
• Desired impression.