CS 009: Meetings, Compliance and Administration

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About Course

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GENERAL OBJECTIVE

This paper is intended to equip the candidate with the knowledge, skills and attitudes that will enable him/her to comply with legal requirements for conducting meetings in both public and private sectors

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What Will You Learn?

  • Understanding the law and procedure of meetings
  • Develop an agenda and prepare the relevant documentation for various meetings
  • Plan and manage meetings in various environments.
  • Relate effectively with various stakeholders during meetings.
  • Develop a compliance strategy and plan
  • Conduct a compliance assessment/compliance health check

Course Content

INTRODCUTION TO MEETINGS
1.1 Legal and regulatory frameworks for different kinds of entities 1.2 Meaning of a meeting 1.3 Types of meetings; private and public sector meetings 1.4 Maintaining order at meetings 1.5 Police powers in relation to public and private meetings 1.6 Meetings held in public places 1.7 Meetings held in private places 1.8 Convention, constitution and conduct of meetings 1.9 Complying with requirements of various meetings 1.10 Elections 1.11 Resolutions 1.12 Adjournments and postponement 1.13 Role of the chair, secretary and members before, during and after meeting 1.14 The meeting chairperson; qualifications, qualities and effectiveness, appointment and removal 1.15 Law of defamation; nature and scope, defamatory statements, defences and legal remedies

  • Legal and regulatory frameworks for different kinds of entities
    00:00
  • Meaning of a meeting
    04:35
  • Types of meetings; private and public sector meetings
    23:58
  • Maintaining order at meetings
    14:46
  • Police powers in relation to public and private meetings
    12:30
  • Meetings held in public places
    12:52
  • Meetings held in private places
    06:43
  • Convention, constitution and conduct of meetings
    00:00
  • Complying with requirements of various meetings
    10:26
  • Elections
    17:07
  • Resolutions
    08:01
  • Adjournments and postponement
    14:28
  • Role of the chair, secretary and members before, during and after meeting
    20:57
  • The meeting chairperson; qualifications, qualities and effectiveness, appointment and removal
    19:34
  • Law of defamation; nature and scope, defamatory statements, defences and legal remedies
    00:00

PROFESSIONAL FRAMEWORK OF THE CORPORATE SECRETARIAL POSITION
Evolution of the corporate secretarial profession (Global perspective and Case study of Kenya) 2.2 Legal and regulatory framework 2.3 Role and mandate of corporate secretarial professional bodies 2.4 Procedures on registration and deregistration as a member 2.5 Professional qualifications and qualities of a secretary 2.6 Required knowledge, skills and competencies 2.7 Appointment and vacation of office of the Secretary 2.8 Professional engagement and clearance as a Corporate Secretary 2.9 Rights, statutory and contractual obligations of a corporate secretary 2.10 Role of corporate secretarial 2.11 Continuous professional development 2.12 Disciplinary procedures

GOVERNANCE STANDARDS AND GUIDELINES
3.1 GS 001: General Meetings 3.2 GS 002: Meetings of the Board 3.3 GS 003: Minutes 3.4 GS 004: Resolutions 3.5 GS 005: Board papers 3.6 GS 006: Registers and records 3.7 GS 007: Filing annual returns 3.8 GS 008: Common seal 3.9 GG 001- Professional ethics 3.10 GG 002- Role of the corporate secretary 3.11 GG 005: Virtual meetings

MEMBERS’ MEETINGS
4.1 Meaning, nature and scope of members’ meetings 4.2 Statutory meeting 4.3 Annual general meeting 4.4 Special general meeting 4.5 Extraordinary general meeting 4.6 Class meeting 4.7 Meeting of debenture holders 4.8 Duties of the corporate secretary before, during and after a general meeting 4.9 Methods of holding company meetings 4.10 Requirements for a valid physical, virtual and hybrid members’ meeting 4.11 Requirements for circulation of resolutions 4.12 Requirements for keeping records of corporate resolutions and meetings

BOARD AND COMMITTEE MEETINGS
5.1 Meaning, membership and functions of the board 5.2 Powers of the board 5.3 Restrictions on board members’ powers 5.4 First board meeting 5.5 Subsequent board meetings 5.6 Meetings of board committees 5.7 Requisites of valid board and committee meetings 5.8 Legal provisions regarding convening and management of board and committee meetings 5.9 Board annual work plan and calendar 5.10 The role of the secretary before, during and after board and committee meeting

MEETINGS IN COMPANY LIQUIDATION
6.1 Introduction to members’ and creditors’ voluntary liquidation 6.2 Legal provisions for members’ and creditors’ voluntary liquidation 6.3 Liquidation by the court 6.4 Legal provisions for liquidation by the court.

MEETINGS OF COUNTY AND NATIONAL ASSEMBLY

REGISTRATION AND COMPLIANCE REQUIREMENTS FOR:
8.1 Pension Funds 8.2 Cooperative Societies 8.3 Political Parties 8.4 Public Benefit Organisations 8.5 Education Institutions 8.6 Religious Institutions 8.7 Residents Associations 8.8 Business names 8.9 Partnerships 8.10 Companies 8.11 Foreign branch establishments 8.12 Drafting, altering and registration of memorandum of association, articles of association, by-laws and other constitutive documents for various forms of organisations 8.13 Shareholders agreements

SEAL AND AUTHENTICATION OF DOCUMENTS
9.1 Approval of Common Seal 9.2 Form and content of Common Seal 9.3 Authority and mode of affixation 9.4 Register of documents executed under common seal 9.5 Custody of Common Seal 9.6 Official seal for use abroad 9.7 Authentication of documents 9.8 Legal, regulatory and professional requirements

LISTING AT THE SECURITIES EXCHANGE
10.1 Listing requirements: 10.2 Regulatory regime 10.3 Listing process 10.4 Types of public issue 10.5 Role of the advisers: sponsor, broker, financial public relations consultants, lawyers, accountant, share registrars, other advisers 10.6 Prospectus contents and approval 10.7 Dematerialisation

STATUTORY REPORTS, REGISTERS, RECORDS AND RETURNS

COMPLIANCE, STRATEGY AND PLAN

MANAGEMENT OF SHARE REGISTRATION SERVICES

MANAGEMENT OF DIVIDENDS

TECHNOLOGY AND MEETINGS

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